Terms of service and engagement policy

Axiom Motion Prime LLC provides specialized technical advisory, system integration planning, and software architecture consulting.

All services performed by Axiom Motion Prime LLC are strictly advisory in nature. We evaluate, design, and guide technical architectures, data models, APIs, and cloud infrastructure. We are an IT consulting firm, not a bank, broker-dealer, lender, payment processor, or regulated financial institution. Engagements are defined by discrete Statements of Work (SOW) specifying deliverables, review checkpoints, and timeline estimates. Any client implementation work carried out by internal engineering teams remains the operational responsibility of the client.

Client ownership of bespoke work products paired with firm retention of pre-existing frameworks and foundational design patterns.

Upon full satisfaction of all engagement invoicing, the client acquires exclusive ownership of custom deliverables produced specifically for their engagement (such as client-specific system blueprints, schema definitions, and tailored documentation). Axiom Motion Prime LLC retains all rights, title, and interest in pre-existing core methodologies, diagnostic frameworks, utility libraries, reference architectures, and generalized software patterns developed independently of the specific engagement.

Clear milestone-based disbursement structures and standardized net payment windows.

Advisory engagements are billed on either a milestone completion basis, pre-funded monthly advisory retainer, or agreed fixed-fee deliverable schedule. Standard invoicing terms are Net 15 days from the invoice issuance date unless otherwise documented in the applicable Statement of Work. Late disbursements exceeding thirty calendar days accrue interest at 1.5% per month or the highest statutory rate permitted by Alabama law.

Structured advance notification periods for deep-dive technical workshops and working sessions.

Dedicated multi-day architecture reviews and technical workshops require significant engineering preparation. Rescheduling or cancellation requests must be submitted in writing at least ten (10) business days prior to the scheduled kickoff date without penalty. Requests delivered within 5 to 9 business days incur a 25% administrative rescheduling fee. Sessions canceled with fewer than 5 business days notice forfeit the allocated workshop deposit to offset reserved technical capacity.

Objective technical verification criteria, acceptance review phases, and non-refundable discovery provisions.

Initial technical discovery phases, preliminary code audits, and completed consultation hours represent immediate technical effort and are strictly non-refundable. For milestone deliverables, clients have a ten (10) business-day inspection window following deliverable transmission to confirm alignment with SOW specifications. In the event of a verified variance, our engineers perform one round of corrective refinement at no additional cost. Disputed milestone fees are held in escrow pending technical reconciliation.

Mutual enterprise-grade non-disclosure safeguards shielding infrastructure topology, codebase data, and proprietary workflows.

Both parties agree to exercise rigorous safeguards to protect all proprietary, financial, and architectural data disclosed during an engagement. Axiom Motion Prime LLC handles all client network schematics, database structures, security audits, and credentials with enterprise confidentiality controls. Confidential information does not include data that is publicly accessible, independently developed without reference to client materials, or required by judicial order to be disclosed.

Advisory scope clarification, risk allocation, and statutory liability ceilings.

All advisory services, architectural recommendations, and software designs are provided on an 'as-is' and 'as-advised' basis. Axiom Motion Prime LLC disclaims all warranties, express or implied, regarding commercial profitability, investment suitability, or unforeseen third-party API dependencies. In no event shall Axiom Motion Prime LLC be liable for consequential, punitive, or indirect damages. Our aggregate legal liability arising from any engagement is strictly capped at the total advisory fees paid by the client under the specific SOW in dispute.

Designated jurisdiction, good-faith executive escalation, and binding arbitration pathways.

These Terms and Conditions, alongside any associated Statements of Work, are governed by and construed in accordance with the substantive laws of the State of Alabama, without regard to conflicts of law principles. Any dispute arising under an engagement shall first be submitted to senior executives of both parties for thirty (30) days of good-faith negotiation. If unresolved, disputes shall be settled through binding commercial arbitration in Dothan, Alabama, under the Commercial Arbitration Rules of the American Arbitration Association.